Application for Japanese Government (MEXT) Scholarship 2025 - Research Program NOW OPEN! (Deadline: May 27, 2024)
MEXT Scholarship 2025 Application is Closed
The Ministry of Education, Culture, Sports, Science and Technology (MEXT) of Japan offers scholarships to students who wish to study at the Japanese universities as Research Students under the Japanese Government (MEXT) Scholarship Program.
Research Students:
Applicants must have UAE nationality. *Those who have other nationalities should contact the Embassy of Japan in their respective countries of nationalities.
Please read through the Application Guidelines carefully in the following link: https://www.studyinjapan.go.jp/en/smap-stopj-applications-research.html
Selection Schedule for MEXT Scholarship 2025
The selection will be conducted in two stages. The first screening will be handled by the Embassy of Japan in the UAE and the second by MEXT.
<First Screening by the Embassy>
- Application deadline: May 27, 2024 (Monday).
- By End of May: Announcement of the document screening results by email and/or phone. (Only successful candidates will be informed to attend the written exam.)
- Written Exams: June 8, 2024
- Interview: June 22, 2024 (Candidates who passed the written exam will be informed to attend the interview.)
- By End of June: Announcement of the results by email and/or phone
<Second Screening by MEXT>
- January to February 2025: MEXT will announce the final screening results.
Guidelines and Required Documents
Applicants must submit the following documents to the Japanese Embassy by the designated deadline. The necessary document are available in the above link.
|
No. |
Documents |
1 original |
2 |
Remarks |
|
1 |
Application Form |
○ |
○ |
Use the 2025 Application Form. (From the link above - See Note 4 below) |
|
2 |
Placement Preference Application Form |
○ |
|
Use the 2025 form. (From the link above) |
|
3 |
Field of Study and Research Plan |
○ |
○ |
Use the 2025 form. (From the link above - See Note 5 below) |
|
4 |
Academic transcript for all academic year of university attended |
○ |
○ |
A transcript issued either by the university attended or by the applicant's national government (With a live stamp) (See Note 6 below) |
|
5 |
Certification of graduation or degree certificate of the university attended |
○ |
○ |
If the applicant has not yet graduated, submit a certificate of prospective graduation from the university (With a live stamp) (See Note 7 below) |
|
6 |
Recommendation letter from the president/dean or the academic advisor at the current or last university attended |
○ |
○ |
Free format or a sample format is available in the above link |
|
7 |
Medical certificate |
○ |
○ |
Use the 2025 certificate form. (From the link above) (See Note 8 below) |
|
8 |
Abstracts of theses |
● |
● |
Submit if the applicant has written theses. (See Note 9 below) |
|
9 |
Certificate of language proficiency |
|
● (3 copies) |
Only in case the applicant has documents attesting to competency in Japanese or English; submit 3 copies. No original document necessary. The date of issue of the certificates should be no earlier than two years from the date of application to the Japanese diplomatic mission. (See Note 10 below) |
|
10 |
Recommendation letter from the present employer |
● |
● |
Submit if the applicant is currently employed. (Free format. A sample format is available in the link above) |
|
11 |
Photograph(s) showing applicant's own works of art or a digitally recorded media of musical performance |
● |
● |
Submit if the applicant is to major in fine arts or music. |
{C}{C}{C}
(Note 1) Documents indicated by the white circle (○) must be submitted by all the applicants. Documents indicated by the black circle (●) should be submitted only if applicable.
(Note 2) These documents must be written in Japanese or English, or translation in either of these languages should be attached.
(Note 3) Ensure that there is no missing information in the application form when printing out. Write the document number, from （1） to （11） (refer to the numbers in the table above) in the upper right-hand corner of the first page for all the documents.
(Note 4) The applicant’s photograph to be attached to the Application Form should be of clear quality, taken within six months of submission, and printed on paper specially for photographs. The photograph should be 4.5 x 3.5 cm. upper-body, full-faced, no hats. Please write applicant’s name and nationality on the back of the photograph. The photograph data can be pasted to the Application Form and printed out.
(Note 5) The sheet of Field of Study and Research Plan should describe the applicant’s past and present field of study and research theme and plan in Japan as it will serve as an important reference for placement of the applicant to a university.
(Note 6) Applicants must submit the following documents according to his/her academic background:
(a) Applicants who have already graduated from a university’s undergraduate program: an academic transcript of the program;
(b) Applicants who have already completed a degree program at a graduate school: academic transcripts of both the undergraduate and the graduate programs;
(c) Applicants who are pursuing an undergraduate degree: an academic transcript that covers from the year of enrollment to the term for which grades have been determined at the time of application for the scholarship;
(d) Applicants who are pursuing a graduate school degree: an academic transcript of the undergraduate program and an academic transcript of the degree program at the graduate school that covers from the year of enrollment to the term for which grades have been determined at the time of application for the scholarship.
The academic transcripts should show the grade scale applied and the grades earned by the applicant in all the subjects studied for each year of study at the course attended. A degree certificate or a certificate simply showing the ranking of the applicant at the time of graduation will not substitute for academic transcripts. Those who are pursuing an undergraduate or graduate degree must also submit a transcript to the Japanese diplomatic mission when he/she graduates from that program by the time selection results are finalized.
(Note 7) Applicants must submit the following documents according to his/her academic background:
(a) Applicants who have already graduated from a university’s undergraduate program: a certificate of graduation from the undergraduate program;
(b) Applicants who have already completed a graduate school degree: certificates of graduation from both the undergraduate and graduate programs;
(c) Applicants who are pursuing an undergraduate degree: a certificate of prospective graduation from the undergraduate program;
(d) Applicants who are pursuing a graduate degree: a certificate of graduation from the undergraduate program and a certificate of prospective graduation from the degree program at the graduate school.
A copy of the graduation certificate or the degree certificate is acceptable if the copy is attested by an authorized official of the university. (Do not submit the originals as the submitted documents will not be returned.) Those who are pursuing an undergraduate or graduate degree must also submit a certificate of graduation to the Japanese diplomatic mission when he/she graduates from that program by the time selection results are finalized.
(Note 8) If the applicant’s health condition changes (including any serious changes relating to his/her life plan) after he/she has submitted his/her health certificate, the applicant needs to promptly share such information with the Japanese diplomatic mission since it concerns the acceptance system of the accepting university and Japanese medical institution.
(Note 9) For abstracts of the theses, abstracts of the graduation thesis and any presented papers will be acceptable. These abstracts will be used as basic data for evaluation of the applicant’s academic ability. Make sure the applicant’s name is on the first page of the abstracts.
(Note 10) Only if you have a completed certificate document of Japanese-language ability or English-language ability that show your name and level/score, enter necessary information in “21. Japanese language qualifications” and “22. English language qualifications” of the Application Form and submit a copy of the certificate. If printing out the certificate from the Internet, print out and submit a page showing the applicant’s name and the details of the relevant qualification (level, score, etc.). The date of issue of the certificate should be no earlier than two years from the date of application (“Date of application” entered on the last page of the application form) to the Japanese diplomatic mission.
· {C}{C}{C}An application will not be examined unless all the documents mentioned in the guidelines are fully and correctly completed. Incomplete applications will NOT be considered under any circumstances.
· {C}{C}{C}Grade Transcript and Graduation Certificate must carry live academic stamp. (Please bring hard copy to the university to stamp)
· {C}{C}{C}Online application is NOT available. Please send the application documents (1 original and 2 copies) to the mailing address below by courier, or deliver them to the Embassy by hand. On the envelope, please write “MEXT Scholarship 2025”.
<The Mailing Address of the Embassy of Japan>
Cultural Affairs and Public Relations Section, Embassy of Japan in the UAE
Villa #633, Mubarak bin Mohammed St., Abu Dhabi
<Hand-submission Accepting Hours>
8:30 am to 3:30 pm, from Monday to Thursday
8:30 am to 11:30 pm on Friday
【Contacts】
If you have any questions, please contact Cultural Affairs and Public Relations Section, Embassy of Japan in the UAE at 02-4435696.