Application for Japanese Government (MEXT) Scholarship 2025 - Undergraduate Program NOW OPEN! (Deadline: May 27, 2024)

The Ministry of Education, Culture, Sports, Science and Technology (MEXT) of Japan offers scholarships to students who wish to study at the Japanese universities as Research Students under the Japanese Government (MEXT) Scholarship Program.

Undergraduate Students:

Applicants must have UAE nationality. *Those who have other nationalities should contact the Embassy of Japan in their respective countries of nationalities.

Please read through the Application Guidelines carefully in the following link:

https://www.studyinjapan.go.jp/en/smap-stopj-applications-undergraduate.html
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Selection Schedule for MEXT Scholarship 2025
The selection will be conducted in two stages. The first screening will be handled by the Embassy of Japan in the UAE and the second by MEXT.

<First Screening by the Embassy>
- Application deadline:  May 27, 2024 (Monday).
- By End of May: Announcement of the document screening results by email and/or phone. (Only successful candidates will be informed to attend the written exam.)
- Written Exams: June 8, 2024

- Interview: June 22, 2024 (Candidates who passed the written exam will be informed to attend the interview.)
- By End of June: Announcement of the results by email and/or phone

<Second Screening by MEXT>
- By January 2025: MEXT will announce their final screening results.

Guidelines and Required Documents

Applicants must submit the following documents to the Japanese Embassy by the designated deadline. The necessary document are available in the above link.

(Note 1) Documents indicated by the white circle (○) must be submitted by all the applicants. Documents indicated by the black circle (●) should be submitted only if applicable.

(Note 2) These documents must be written in Japanese or English, or translation in either of these languages should be attached.

(Note 3) The applicants must submit two application packets: one is a complete set of original documents and the other is a complete set of their copies. Ensure that there is no missing information in the application form when printing out. Write the document number, from （1） to （9） (refer to the numbers in the table above) in the upper right-hand corner of the first page for all the documents.

(Note 4) The applicant’s photograph to be attached to the Application Form should be of clear quality, taken within six months of submission, and printed on paper specially for photographs. The photograph should be 4.5 x 3.5 cm., upper-body, full-faced, no hats. Please write applicant’s name and nationality on the back of the photograph. The photograph data can be pasted to the Application Form and printed out.

(Note 5) A list of undergraduate courses permitting direct placement is provided by the Japanese diplomatic mission in the applicant’s country. After passing the First Screening, applicants who (a)select “Social Sciences and Humanities” and are eligible for direct placement, or (b)desire direct placement regardless of their fields of study (either Social Sciences and Humanities or Natural Sciences) should choose and fill in their preferred university and department in the Preference Form out of the list. Prior to the submission of the Form, applicants should inquire the Japanese diplomatic mission about and understand the undergraduate courses accepting direct placement, the number of students accepted, any conditions for acceptance including Japanese language proficiency, information on any entrance examinations conducted by the university, the period when overseas students may enroll and start their studies, etc.

(Note 6) Applicants must submit the following documents according to his/her academic background:

 (a) Applicants who are attending, or have graduated from, an upper secondary school: an academic transcript from the upper secondary school;

 (b) Applicants who are attending, or have already graduated from, a university: academic transcripts from both the upper secondary school and the university.

The academic transcripts should show the grade scale applied and the grades earned by the applicant in all the subjects studied for each year of study at the school or the university. Those who are currently attending an upper secondary school or a university must also submit the academic transcript that covers the period from the year of enrollment to the term for which grades have been determined at the time of application for the scholarship. Those who are attending an upper secondary school or a university must also submit a transcript to the Japanese diplomatic mission when he/she graduates from that school or university by the time selection results are finalized. In the case that the last school offers a single-structure education system consisting of a lower and upper secondary level or a primary and secondary level, the necessary academic transcripts to be submitted shall cover all school years of upper secondary education.

(Note 7) Applicants must submit the following documents according to his/her academic background:

 (a) Applicants who are attending an upper secondary school: a certificate of prospective graduation from the upper secondary school;

 (b) Applicants who have already graduated from an upper secondary school: a certificate of graduation from the upper secondary school;

 (c) Applicants who are attending a university: a certificate of graduation from the upper secondary school (in addition, they must submit a （7）certificate of enrollment.);

 (d) Applicants who have already graduated from a university: certificates of graduation from both the upper secondary school and the university.

A copy of the graduation certificate and the certificate of university enrollment qualification examination is acceptable if the copy is attested by an authorized official of the university or an examination authority. Do not submit the originals as the submitted documents will not be returned. Those who are attending an upper secondary school or a university must also submit a certificate of graduation to the Japanese - 9 - diplomatic mission when he/she graduates from that school or university by the time selection results are finalized.

(Note 8) A recommendation letter for those who are attending an upper secondary school or a university should be issued by that school or university they are attending. A recommendation letter for those who graduated from an upper secondary school, or a university should be issued by that school or university.

(Note9) If the applicant’s health condition changes (including any serious changes relating to his/her life plan) after he/she has submitted his/her health certificate, the applicant needs to promptly share such information with the Japanese diplomatic mission since it concerns the acceptance system of the accepting university and Japanese medical institution.

(Note 10) For applicants with “（8）Certificate of university entrance qualification examination”, this document may be submitted in place of documents No. （3）, （4） and （5）.

(Note 11) Only if an applicant has a completed certificate document of Japanese-language ability or English language ability that show his/her name and level/score, enter necessary information in “19. Japanese language qualifications” and “20. English language qualifications” of the Application Form and submit a copy of the certificate. In case of printing out the certificate from the Internet, print out and submit a page showing the applicant’s name and the details of the relevant qualification (level, score, etc.). The date of issue of the certificate should be no earlier than two years from the date of application (“Date of application” entered on the last page of the application form) to the Japanese diplomatic mission.

·         An application will not be examined unless all the documents mentioned in the guidelines are fully and correctly completed. Incomplete applications will NOT be considered under any circumstances.

·         Grade Transcript and Graduation Certificate must carry live academic stamp. (Please bring hard copy to the school to stamp)

·         Online application is NOT available. Please send the documents as per the above guidelines to the mailing address below by courier, or deliver them to the Embassy by hand. On the envelope, please write “MEXT Scholarship 2025”.

<The Mailing Address of the Embassy of Japan>
Cultural Affairs and Public Relations Section, Embassy of Japan in the UAE
Villa #633, Mubarak bin Mohammed St., Abu Dhabi

<Hand-submission Accepting Hours>
8:30 am to 3:30 pm, from Monday to Thursday
8:30 am to 11:30 pm on Friday


【Contacts】
If you have any questions, please contact Cultural Affairs and Public Relations Section, Embassy of Japan in the UAE at 02-4435696.